Administrative Services Manager

Administrative Services Manager

Company Name: Captain Atlantic International Trade Co Limited

NOC: 10019 -- Administrative Services Manager

Starting Wage: $30.00 hourly

Schedule: Full-time, Permanent

Work Hours: 35 hours per week

Work Location: Various locations: Barrington, NS/Dartmouth, NS

Start Date: As soon as possible

Language of Work: English

About Company:

Captain Atlantic International Trade Co Limited was founded in 2012. It is an international seafood import and export company. It focuses on satisfy customer needs, develop good reputation with clients, and deliver reliable quality of service.

The company is located in Halifax. The port of Halifax is one of the world’s deepest ports, and it is a large natural harbour on the Atlantic coast of Canada. The main industries in Halifax are casting, oil refining, shipbuilding, automobile, fishery, flour, sugar, wine, textile etc., with fishery, natural pollution-free wild seafood is worldwide famous product. Captain Atlantic’s main business is exporting Canadian seafood internationally. So far, our best-known seafood product is live Canadian Lobster.

Role Overview:

We are actively searching for a dynamic and enthusiastic Administrative Services Manager to join our thriving team. As an Administrative Services Manager, you will hold a crucial position, overseeing and coordinating various administrative functions within our organization. Your exceptional organizational skills, attention to detail, and ability to lead and motivate teams will be instrumental in optimizing our daily operations and ensuring a smooth workflow. If you are passionate about fostering an efficient and collaborative work environment and are dedicated to achieving organizational excellence, we encourage you to apply and be part of our journey towards success.

What will you do in this role?

·         Coordinate the formulation of the company’s production and operational plans, including annual, quarterly, monthly, and weekly plans. Ensure strict adherence to the requirements of these plans in all aspects of production and operations.

·         Document corporate governance and regulatory compliance procedures, monitor day-to-day operations to ensure compliance with procedures and report any concerns or issues to the respective directors responsible.

·         Create a blueprint for forming the internal management framework of the company and prepare appointment letters for the senior staff members.

·         Plan and approve budgets for office equipment and supplies, monitor inventory and arrange for replenish to avoid interruption on business operation.

·         Organize and coordinate office events, including meetings, workshops, seminars, orientations, and training sessions, enhancing the skills and expertise of employees, thereby contributing to their professional development and improving their business acumen.

·         In accordance with the strategic objectives put forth by the executive directors, coordinate the development of the company’s medium and long-term growth strategies and operational plans, and facilitate their successful execution.

·         Prepare reports and briefs for management meetings, keep track of action items, and provide feedback to management on the effectiveness.

·         Manage sales contracts, purchasing agreements, and labour contracts for each entity within the organization, and keep track of any changes or updates.

·         Collaborate with Human Resources, arrange for employee onboarding, ongoing career development, continued education and skill development programs.

·         Facilitate effective communication and collaboration among all departments and grassroots units across the company. Oversee and monitor the execution of directives and decisions made by the President or during the President’s office meeting.

·         Participate in year-end performance review, provide suggestions on corporate structure, operation efficiency and compensations plan, to help keep the business competitive.

·         Examine the documents required for submission and distribution by various functional departments within the company, in accordance with the applicable regulations.

·         Gain insight into the ideological inclinations and trends of each employee within the department.

Expected Qualifications

·         Minimum bachelor’s degree related to business administration, Economics, Social Studies, or a related administrative services field.

·         Minimum 5+ years of managerial experience in administrative and/or operation-supporting functions in large multi-layer organizations with various product and service lines.

·         Previous experience working with corporate executives is desired.

·         Must have experience in dealing with records management, security, finance, budgeting, and purchasing.

·         Good understanding of corporate governance and compliance procedures.

·         Knowledge in Talent Management, Learning & Development, Employee Relations, Compensation & Benefits will be an asset.

·         Exposure to retail, consumer product, and /or warehousing industry will be an asset.

·         Outstanding analytical skills, ability to extract key information from mass data and derive business insights to support management making decisions.

·         Ability to coordinate different departments and subsidiaries, as well as managing multiple projects under rigid time constraints.

·         Ability to effectively communicate and present information and respond to questions from employees, managers, internal and external clients.

·         Training experience is preferred, with the ability to pass on your understanding of the business and work experience to other employees.

·         Proficiency with Microsoft Office suite, including Word, Excel, and PowerPoint; experience in using ERP system will be an asset.

·         Leader and team player, ability to develop and promote positive team culture in work environment.

Captain Atlantic International Trade Co Limited is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

If you are passionate about fostering an efficient and collaborative work environment and are dedicated to achieving organizational excellence HR team at captainatlantic.hrservice@outlook.com

We thank all applicants for their interest; however, only those selected for an interview will be contacted.